2CVGB Members Handbook 2CVGB Club Rules

1. NAME OF THE CLUB.
The name of the club shall be The Deux Chevaux Club of Great Britain (2CVGB).

2. OBJECTIVES
i) To promote interest in and appreciation of the 2CV and its derivatives.
ii) To co-ordinate countrywide activities.
iii) To assist members in technical and servicing matters.
iv) To publish a regular magazine, for which a subscription shall be charged.

3. GOVERNMENT OF THE CLUB.
The club shall be controlled by a committee of not less than nine and not more than eighteen members. Committee members shall be elected at the Annual General Meeting for a period of two years. Retiring committee members may stand for re-election. The club members shall elect a chairperson, secretary, treasurer and other members as they consider desirable for the satisfactory functioning of the club.

The committee shall have the power to co-opt members to fill vacancies which may occur during the year and to form working parties in which it may include other than its own members as it may consider necessary. A quorum shall consist of at least 50% plus one, who shall elect an acting chairperson in the absence of the chairperson from the committee members present. The duties of the committee shall be the general management of the club, control of the club finances and the affiliation of the club to the appropriate organisations. Its decision on any matter of dispute shall be final.

4. MEMBERSHIP.
Membership is open to all persons interested in Citroen 'A' model vehicles with platform chassis. There shall be no limit to the total membership of the club.

5. DISCIPLINE.
The committee may expel or suspend any member who, in the opinion of the committee, has behaved in such a manner as to bring the club into disrepute.

The committee has the right to withdraw, refuse or decline any individual membership if the said individual is acting against the best interests of 2CVGB. The individual shall have the right of appeal at the AGM or EGM.

6. SUBSCRIPTIONS.
The subscriptions shall be set by a majority vote at committee level for the year from 1 st April to 31 st March. At the committee meeting when the subscription is being set for the forthcoming year, members may be invited to attend or write to the secretary to express their views. Pro rata subscriptions for shorter or longer periods may be agreed at committee level. The committee shall have the power to waive subscriptions. A £2.50 one off, joining fee shall be added to cover the cost of new members joining 2CVGB and old members rejoining after I years lapsed membership. This fee to be waived if the new member, or rejoining lapsed member agrees to renew, in future, by direct debit.

7. LOCAL GROUPS.
Local groups shall be a group recognised by the committee as having the right to hold meetings in the name of 2CVGB. Any such Local group must send a representative to the AGM or a written letter of apology. Failure to do either will be taken as an indication that association with 2CVGB is no longer required by the group and the group be removed from the list of recognised local groups. The charging of membership fees by local groups is strongly discouraged.

8. ANNUAL GENERAL MEETING.
The annual general meeting (AGM) will be held not later than the end of November each year for the purpose of electing or re-electing club officers and committee members. The meeting shall also approve accounts and discuss and approve such other business as may be appropriate, provide notice of such other business has been proposed and seconded and has been given to the secretary in writing at least 28 days before the date of the AGM. At least fourteen days notice of such a meeting and an agenda must be given in the preceding months club magazine.

9. EXTRAORDINARY GENERAL MEETING.
An extraordinary general meeting (EGM) must be held within sixty days of receipt by the secretary of a petition calling for such a meeting and signed by at least ten percent of the current membership of 2CVGB.

10. COMMITTEE MEETINGS.
The venue, time and date of a committee meeting shall normally be decided at the previous committee meeting. In any case, all committee members shall have at least fourteen days notice of such a meeting from the secretary. Publication of such details in the club magazine in good time shall be considered sufficient notice.

A committee member who fails to attend two meetings within a year, whether or not apologies have been sent, may be deemed to have resigned.

Any 2CVGB member may attend a committee meeting and may address the meeting, if invited to do so by the chairperson, but may not vote.

11. VOTING.
Any question at a committee meeting or at the AGM which is accepted by the chairperson, shall be decided by a majority of votes. In the event of a tie the chairperson shall have the casting vote.

2. MINUTES.
Minutes of the proceedings shall be kept and signed by the chairperson. A summary of the minutes, prepared by the secretary shall be published in the magazine, both of the committee meetings and the annual general meeting, within three months and this shall be deemed as having supplied every member with a copy. A full copy of the minutes will be available to any member on request. Members should send their requests to the secretary together with a stamped addressed envelope.

13. FUNDSANDEXPENDITURE.
The main account of the club shall be held at The TSB. Cheques drawn on the account shall be signed by the treasurer, together with either the chairperson or secretary.

The committee may open or close other accounts under such conditions as it may think fit for the efficient operation of the club's financial affairs. Any signatory or party to any withdrawal of funds from any 2CVGB account may be required to explain its necessity and may be held accountable for any loss the club may sustain.

Yearly, the treasurer shall publish a financial statement in the club magazine and the auditors shall examine the books.
The financial year shall be from April 1st to March 31st each year.

14. ALTERATIONS TO THE RULES.
The committee may amend the rules as it considers necessary and with immediate effect. Any other member may propose amendments to the rules, including amendments to alterations previously agreed by the committee, at the Annual General Meeting, provided the required notice be given to the secretary as specified in rule 8, in which case the proposal shall be decided by the members at the Annual General Meeting.

Any alteration to the rules shall be published in the club magazine within three months.

15. AWARDS.
Any trophies held on an annual basis must be returned to the treasurer on request.

16. WAIVER OF PERMIT.
Any organising group of persons or person involved in the organisation of a meeting held in the name of 2CVGB shall, where applicable, obtain a waiver of permit or an exemption certificate from the RAC via the events co-ordinator and should ensure that the said waiver of permit is placed prominently on an organisers vehicle at the venue appertaining to the start of the meeting.

If the said certificate is not placed on an organisers vehicle then the meeting is deemed not to be a meeting organised by 2CVGB and should therefore not take place.
This rule should be published in the club magazine at least four times a year.

17. WINDING UP THE CLUB.
In the event that it is not possible to form a committee, the club shall be wound up, in which case the club's assets, after debts and liabilities have been met, shall be distributed equally among all fully paid up members. All archive material shall be donated in its entirety to a suitable museum or other suitable institution.

18. SMOKING.
There shall be no smoking at the AGM.